Post Arrival Checklist

This is taken from the JET Programme General Information Handbook 2010



  • Get a job description of the ALT/CIR/SEA position in your Contracting Organisation and find out expectations concerning your job
  • Review your terms & conditions
  • Get examples and an explanation of your predecessor‘s work duties
  • Ask for a seating plan/staff name list
  • Make a list of who to see for what


Forms and Procedure

  • Tax documents (read the tax section of this book)
  • How to take overtime holidays (if applicable)
  • Annual leave (nenkyu, 年休) 年休
  • Sick leave (byōkyu, 病休)
  • Attendance book (shukkinbo, 出勤簿)
  • Business trips (shucchō, 出張)
  • Procedures for entitlements and travel costs
  • Schedule board (yotēhyō, 予定表)
  • Application form for JET Programme Japanese Language Courses
  • Insurance
  • Get clarification of insurance policies
  • Know how to make a claim
  • Find out which doctors in the area accept your insurance
  • Emergency Contact Numbers
  • Supervisor (after-hours)
  • Prefectural Advisor (PA)
  • Council of Local Authorities for International Relations (CLAIR)03-5213-1729
  • Tokyo English Life Line (TELL) (English only)03-5774-0992
  • Inochino denwa (Japanese only) Tokyo 03-3264-4343 Osaka 06-6309-1121
  • AJET Peer Support Group (PSG) 050-5534-5566
  • Doctor
  • Ambulance/Fire Department/Police
  • Embassy/Consulate for your home country


Housing and Lifestyle

  • Tennnyuutodoke (転入届) – Moving in Form: You must submit one within 15 days of your arrival in Japan.
  • Have a personal seal (hanko [判子]/inkan [印鑑]) made; this will be used in place of your signature. It is possible to have more than one (e.g. one for the office, bank, etc.).
  • Have business cards (meishi, 名刺) made. You may or may not want to include your home contact details.
  • Register family members (dependents) for National Health Insurance System (seifu kanshō kenkō hoken, 政府管掌健康保険) if applicable.
  • Find out where the nearest hospital is.
  • Memorise your address in Japanese.
  • Open a bank account and get a cash card. Learn how to use the ATM/bank machines. Ask if your salary can be deposited and bill payments withdrawn automatically.
  • Get a phone line and a phone (read Section ―4. 3. Computer and Telephone).
  • Prepare an emergency kit (in case of an earthquake, etc.)(read Section ―5. 3. Fires, Natural Disasters and Contact Information).
  • Prepare for self-introductions, speeches, etc. (read Japanese for JETs, Lesson One).
  • Get an explanation and clarification of deposit/key money for apartment..
  • Find out garbage days and procedure (separation of garbage, recycling, etc.).
  • Find out about public transport in your area.
  • If you want to drive, find out about driving, driver‘s licence, shaken (vehicle inspection), types of car insurance, etc.
  • Orientation of the neighbourhood: where to shop, eat, etc.
  • Join a club/find an interest: martial arts, tea ceremony, calligraphy, cycling, mountain climbing (this is easiest to do when you have just arrived and provides a great way to get to know people in your area).
  • In case of an emergency, please exchange home country/ family contact details with another JET participant near you.